Information Sheet - Styles and Formatting Styles This Information Sheet provides guidance on Styles and Formatting. Info Formatting.doc styles,formatting,Word,headings Information Sheet - guidance on Styles and Formatting. Sue Harrison 2004-12-08
<text>Using headings within Microsoft</text><sup>® </sup> <text>Word</text> Word has some inbuilt styles and headings that when used appropriately can greatly increase the accessibility of a document when it is viewed through a computer.
  • Open the 'Styles and Formatting' toolbar.
  • Using the 'Style' drop down box select the style you require for your text. If the size or style of the text is not appropriate then reformat it using the usual options. styles,formatting,toolbar This image shows the styles and formatting toolbar within Word Styles and formatting toolbar formatting toolbar.jpg
    • An example of Heading Structure Generally a document is structured depending on the heading level given to the subsection within a document. The example below shows the heading styles you may place on a document about the life of Henry VIII.
  • Heading 1 - The Birth of Henry.
  • Heading 2 - The Death of Arthur.
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  • Heading 1- Henry's Early Years.
  • Heading 2 - The Death of Henry VII.
  • Heading 2 - Henry becomes King.
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  • Heading 1- Henry's marriage to Catherine of Aragon.
  • Heading 2 - The Birth of Mary.
  • Heading 2 - The Divorce.
  • Heading 3 - Excommunication from Rome.
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  • Heading 2 - The Dissolution of the Monasteries.
  • Heading 3 - Creation of the Church of England.
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    The use of the document map If the headings and sub-headings within a document are structured well then a document can be navigated with great ease using the Document Map.
  • Under the 'View' menu click on the 'Document Map' link.
  • The document map will open in a pane to the left of the document you are looking at. document,map,screenshot This image shows a screenshot of a document map. Screenshot of document map document map.jpg
  • The headings and sub headings you have placed on a document will appear as a bulleted list within this new pane.
  • Clicking on the appropriate sections will take you directly to that section of the document without having to scan through the text.
  • Open the example of a well structured document. This links to Activity 2 - Easyjet, a Microsoft Word document showing an example of a well structured document. Activity 2 - Easyjet.doc